Valentino v. United States Postal Service Motion for Leave to File Brief and Brief Amici Curiae
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April 26, 1982

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Brief Collection, LDF Court Filings. Valentino v. United States Postal Service Motion for Leave to File Brief and Brief Amici Curiae, 1982. 03c444f8-c79a-ee11-be36-6045bdeb8873. LDF Archives, Thurgood Marshall Institute. https://ldfrecollection.org/archives/archives-search/archives-item/86f40e31-6462-4a6e-b573-fb88c93dba4c/valentino-v-united-states-postal-service-motion-for-leave-to-file-brief-and-brief-amici-curiae. Accessed May 18, 2025.
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IN THE UNITED STATES COURT OF APPEALS FOR THE DISTRICT OF COLUMBIA No. 81-1202 MARY P. VALENTINO, et al. Plaintiffs-Appellants v. UNITED STATES POSTAL SERVICE, Defendant-Appellee Appeal From the United States District Court for the District of Columbia MOTION FOR LEAVE TO FILE BRIEF OF THE NAACP LEGAL DEFENSE AND EDUCATIONAL FUND, Inc. and FEDERALLY EMPLOYED WOMEN'S LEGAL AND EDUCATION FUND, INC. AS AMICI CURIAE, AND.BRIEF AMICI CURIAE IN SUPPORT OF PETITION FOR REHEARING AND SUGGESTION OF REHEAR ING EN BANC JACK GREENBERG CHARLES STEPHEN RALSTON NAACP Legal Defense and Educational Fund,Inc. Suite 2030 10 Columbus Circle New York, New York 10019 (212) 586-8397 Attorneys for Amicus Curiae VALERIE V. AMBLER Federally Employed Women's Legal and Education Fund, Inc. National Press Building Washington, D.C. 20045 (202) 638-0579 Attorney for Amicus Curiae INDEX Page Motion for Leave to File Brief Amici Curiae ... 1 Brief Amici Curiae ............................ 1 I. The Practical Impact of the Panel Decision ..................... 2 II. The Decision Conflicts With The Decision of Another Panel of This Court, With Other Courts of Appeals, and Is Inconsistent With The Legislative History of The Act .................................. 8 A. The Decision Relating to The Applicable Time Period ................. 8 B. The Standard for Establish ing a Prima Facie Case ..... 10 C. The Legislative History of The 1972 Act .. .......... 11 Conclusion ..................................... 13 Certificate of Service 14 Table of Authorities Page Cases; Barrett v. United States Civil Service Commission, 69 F.R.D. 544 (D.D.C. 1975) .................... 9 Chewning v. Schlesinger, 471 F.Supp 767 (D.D.C.1979) ................................... 9 *Chisholm v. United States Postal Service, 665 F. 2d 482 (4th Cir. 1981)................... 9,10 Clark v. Chasen, 619 F.2d 1330 (9th Cir. 1980) ... 13 *Davis v. Califano, 613 F.2d 957(D.C. Cir. 1980) 6,8,10 EEOC v. American National Bank, 652 F.2d 1176 (4th Cir. 1981) 11 Franks v. Bowman Transportation Co., 495 F.2d 398 (5th Cir. 1974)............................. 10 Hackley v. Roudebush, 520 F.2d 108 (D.C. Cir. 1975) 13 Hill v. Texas, 316 U.S. 400 (1942) 7 Luevano v. Campbell, 27 FEP Cases 721 (D.D.C.1981) 4 Morton v. Mancari, 417 U.S. 535 (1974) 12 *Neal v. Delaware, 103 U.S. 370 (1881) 7 Parker v. Califano, 561 F.2d 320 (D.C. Cir. 1977) 7 Teamsters v. United States, 431 U.S. 324 (1977) 8,10 Wilkins v. University of Houston, 654 F.2d 388 (5th Cir. 1981) ................................ 5 Williams v. T.V.A., 552 F.2d 691 (6th Cir. 1977).. 9 * Cases Principally Relied Upon. Pa^e Other Authorities Bartholet.Application of Title VII to Jobs in High Places, 95 Harv. L. Rev. 947 (1982) ............................... 8 Federal Personnel Manual, Chapter 335 .... 3 5 C.F.R. § 713.251 (1977) 9 H. Rep. No. 92-238 (92nd Cong., 1st Sess., 1971) 12 S. Rep. No. 92-415 (92nd Cong., 1st Sess. 1971) 12 IN THE UNITED STATES COURT OF APPEALS FOR THE DISTRICT OF COLUMBIA No. 81-1202 MARY P. VALENTINO, et al. Plaintiffs-Appellants, v. UNITED STATES POSTAL SERVICE, Defendant-Appellee. Appeal From the United States District Court for the District of Columbia MOTION FOR LEAVE TO FILE BRIEF AMICI CURIAE ON BE HALF OF THE NAACP LEGAL DEFENSE AND EDUCATIONAL FUND, INC. and THE FEDERALLY EMPLOYED WOMEN'S LEGAL AND EDUCATION FUND, INC. Movants NAACP Legal Defense and Educational Fund, Inc. and Federally Employed Women's Legal and Education Fund, Inc. move the Court for permission to file the attached brief amicus curiae, in support of the petition for rehearing and suggestion for rehearing en banc for the following reasons. The reasons assigned also disclose the interest of amici. (1) Movant NAACP Legal Defense and Educational Fund, Inc. is a non-profit corporation, incorporated under the laws of the State of New York in 1939. It was formed to assist Blacks to secure their constitutional rights by the prosecution of lawsuits. Its charter declares that its purposes include rendering legal aid gratuitously to Blacks suffering injustice by reason of race who are unable, on account of poverty, to employ legal counsel on their own behalf. The charter was approved by a New York Court, authorizing the organization to serve as a legal aid society. The NAACP Legal Defense and Educational Fund Inc. (LDF), is independent of other organizations and is supported by contributions from the public. For many years its attorneys have represented parties and has participated as amicus curiae in the federal courts in cases involving many facets of the law. (2) Attorneys employed by movant LDF have represented plaintiffs in many cases arising under Title VII of the Civil Rights Act of 1964 in both individual cases, e.g., McDonnell Douglas Corp. v. Green, 411 U.S. 792 (1973); Furnco Constitution Corp. v. Waters, 438 U.S. 567 (1978); and in class actions, e.g., Albermarle Paper Co. v. Moody, 422 U.S. 405 (1975); Franks v. Bowman Transp. Co., 424 U.S. 2 747 (1976). They have appeared before this Court in a variety of Title VII cases involv ing agencies of the federal government both as counsel for plaintiffs, e.g. , Foster v . Boorstin, 561 F.2d 340 (D.C. Cir. 1977), and as amicus curiae, Hackley v. Roudebush, 520 F.2d 108 (D.C. Cir. 1975); Davis v. Califano, 613 F.2d 957 (D.C. Cir. 1980). (3) Staff attorneys for movant have represented plaintiffs in Title VII class action litigation pending decision in the District Court for the District of Columbia. Thus, they both have a direct interest in the standards by which such cases are decided and experience and familiarity with the issues raised in federal Title VII cases. (4) Movant Federal Employed Women's Legal and Education Fund, Inc. is a non-profit organization, incorporated in 1977 under the laws of the District of Columbia. It was established to undertake legal, educational, and research activities in order to eliminate unlawful discrimination in the federal government on the basis of race, sex, religion, national origin, age, handicap, and lawful political affiliation. 3 (5) Movant FEW LEF was established because of the special problems federal employees were encounter ing in eliminating unlawful employment discrimina tion. Faced with myriad laws, rules, and regulations,persons complaining had difficulty bringing their claims and finding representation. (6) The Board of Directors of movant FEW LEF consists of federal attorneys, EEO officials, complainants, other federal employees, and attorneys not federally employed who have extensive experience in the area of federal equal employment opportunity. These Directors have been involved in the various aspects of federal employee complaint processing and litigation. (7) Through their extensive participation in Title VII cases, amici have acquired substantial expertise in issues concerning the burden of proof and the application of these standards for deciding Title VII class actions, the issues in the present case addressed by the attached brief. Therefore, we believe that our views on the important questions before this Court will be helpful to their resolution. WHEREFORE, for the foregoing reasons we move that the NAACP Legal Defense and Educational Fund, Inc. and the Federally 4 Employed Women's Legal and Education Fund, Inc. be given leave to file the attached brief amici curiae. Respectfully submitted CHARLES STEPHEN RALSTON NAACP Legal Defense and Educational Fund, Inc. Suite 2030 10 Columbus Circle New York, New York 10019 (212) 586-8397 Attorneys for Amicus Curiae VALERIE V. AMBLER Federally Employed Women's Legal and Education Fund,Inc. National Press Building Washington, D.C. 20045 (202) 638-0579 Attorney for Amicus Curiae 5 IN THE UNITED STATES COURT OF APPEALS FOR THE DISTRICT OF COLUMBIA No. 81-1202 MARY P. VALENTINO, et al., Plaintiffs-Appeallants, v. UNITED STATES POSTAL SERVICE, Defendant-Appellee. Appeal From the United States District Court for the District of Columbia BRIEF OF THE NAACP LEGAL DEFENSE AND EDUCATIONAL FUND, INC. and the FEDERALLY EMPLOYED WOMEN'S LEGAL AND EDUCATION FUND, INC. AS AMICUS CURIAE IN SUPPORT OF PETITION FOR REHEARING AND SUGGES TION OF REHEARING EN BANC As discussed in the motion for leave to file this brief, amici are civil rights organizations with a particular interest in the litigation of class action Title VII suits against federal government agencies in the District of Columbia and elsewhere. Attorneys employed by or associated with amici have been involved in cases which have either gone to trial or are in pre paration for trial. Thus, the standards they must meet to establish a prima facie case of disparate treatment are of particular importance to them. We urge that the present case be reheard because the rules laid down in the panel decision impose nearly insurmount able burdens on plaintiffs in light of the typical job structure in most federal agencies and the data reasonably available to plaintiffs. We also believe that its rules are inconsistent with those of prior decisions of the Court, the decisions of other courts of appeals, and, indeed, with the legislative history of Section 717 of the Equal Employment Opportunity Act of 1972 which made Title VII applicable in full to federal agencies. I. The Practical Impact of the Panel Decision The panel is critical of all of plaintiffs' evidence on the ground that it does not control for qualifications related to specific jobs at the Postal Service. It notes that the matching up of qualifications to jobs may impose an onerous or difficult burden and acknowledges that here the burden "was especially difficult to meet." Amici respectfully suggest that this was an understatement. If the intention of the Court is that persons' qualifications be matched up job—by—job, then for most federal agencies the burden imposed just to make out a prima facie case would be so onerous as to make it unfeasible to successfully litigate these cases. 2 While it is true that in a typical federal agency there are some specialized jobs, such as attorneys, engineers, economists, etc., the large bulk of GS, white collar jobs are substantially different. They are general professional, administrative, and managerial positions for which no specific training or educational standards are imposed as minimal qualifications. If one examines Manual X-118, which contains the qualification standards for jobs in the federal government as developed by the Office of Personnel Management, the entry level for many of such jobs requires only a general education. For example, the Multi-Group Standard for Administrative Positions, which is used to fill many types of jobs depending on the agency, has both general experience and specialized experience requirements depending on the grade level at which the individual is to be found eligible. Education can substitute for general experience so that a person with a college degree in any field has the minimum qualifications to enter such a job at the GS-5 level with no other experience, education, or train ing required. The individual then may progress through accumulat ing experience on the job all the way to the GS-15 level both without competition, if he or she is in a career ladder series, 1/or with competition if he or she reaches the top of a career ladder. — Whether or not an agency establishes a career ladder and how high up it goes (often to the GS-12 level) is totally within the agency's discretion. Seev Federal Personnel Manual, Chapter 335. 3 Many of the jobs in the federal sector have such minimal 2/ requirements. Thus, in a typical agency a comparison of GS level by educational level, i.e., whether or not someone has a bachelor's degree, higher than a bachelor's degree, high school education, etc., will provide a valid comparison of those persons having the minimal qualifications for a large proportion of the jobs. If, then, the Court here is merely indicating that there should be some generalized division in a statistical analysis between positions which may require specialized degrees (in those instances where there are a substantial proportion of such positions at an agency)and those that do not, then that may be done simply by looking at such job categories independently of other jobs. Such an approach would not be particularly burden some, could be done when necessary, and, indeed, was done by plaintiff here, as explained in the petition for rehearing. Unfortunately, however,' the Court's decision hints at much more. By citing the Fifth Circuit's decision in Wilkins v. 2/ Thus, for supervisory and management positions in areas involving no specific technical requirements, there are no specific education or training qualifications. Rather the minimum qualifications are in terms of broadly stated "supervisory or managerial abilities" and experience. Similarly, the 118 jobs covered by the PACE examination have as the minimum qualifications for entry at the GS-5 level a college degree in any one of many fields, three years professional experience, or a combination of experience and education less then a degree. The job fields include, inter alia, bond sales _ promotion (GS-011), outdoor recreation specialist (GS-023), history (GS-170), personnel management (GS-201), computer specialist trainee (GS-334), administrative officer (GS-341), budget and accounting (GS-504), paralegal specialist (GS-950), and a variety of claims examiners (GS-990-997). See,Luevano v. Campbell, 27 FEP Cases 721 (D.D.C. 1981) . 4 University of Houston, 654 F.2d 388 (1981), it suggests that statistical analysis, where there are a large number of dif ferent jobs, is inappropriate unless there is a close matching of the specific qualifications of each group to the myriad of different jobs. In a typical class action against a federal agency, however, this would be difficult, to the point of near impossibility, to do without unlimited resources on the part of plaintiffs. The usual starting point in one of these cases is to serve extensive interrogatories asking for a variety of information. A typical response of the agency is to proffer computer tapes on which have been entered employee data. What is on those tapes varies from agency to agency, but it is unusual to find on them anything like the particularized information the Court here seems to require. Rather, educational information will be limited to number of years or level of education, viz., completion of high school, some college, college degree, graduate degree, etc. The use of these tapes by the litigants has obvious, advantages, since it expedites greatly discovery and the eventual trial of the case. Moreover, many agencies retain on computer tapes information relating to employees after they have left. Therefore, the tapes provide much data not currently available in the employer's personnel files since, unlike private employers, federal agencies do not retain the personnel records of departed employees. If employees go to another federal agency their official personnel files go with them and tracking them down 5 may be difficult in the extreme. If they leave the federal service, their OPF's are sent to the federal record center and their retrieval also takes time. It is only from these official personnel files that, in most instances, the type of data which the Court seems to contemplate 3/ in Valentino may be available, since many agencies also do not retain for long periods of time application forms (Standard Form 171s) on which detailed information relating to type of degree, subjects studied, etc., is found, except insofar as copies are placed in OPFs. Assembling this information, organizing it, key punching it, computerizing it, and then matching it all up would be a job of staggering proportions, and one far beyond anything that plaintiffs may be expected to do to establish a prima facie case of discrimina tion. If such data can disprove a prima facie case (e.g., if the agency can show that it has indeed carefully matched up persons with their qualifications), then the employer, with its easier access to the data, its ability to retrieve it, and its responsibility for it not being present, should bear that burden. Davis v. Califano, 613 F.2d 957, 964 (D.C. Cir. 1980). Put bluntly, the decision here can be read to impose obligations on plaintiffs that would price them out of class action litigation against federal agencies. If merely establishing a prima facie case, 3/ This type of data is not necessarily to be found even in OPFs, since agencies do not routinely survey their employees to update education data. In one case recently tried by counsel for amici, the computer data base had no information regarding the education of more than 10% of its employees. 6 let alone being prepared to meet its rebuttal, would cost upwards of $100,000. or more, neither private plaintiffs nor civil rights organizations of limited resources will be able to bring more than 4/ a handful of cases. In short, amici urge strongly that these Title VII cases be governed by the same principles laid down by the Supreme Court over a hundred years ago when it first established the principle of the prima facie case. In Neal v. Delaware, 103 U.S. 370 (1881), the Court rejected the state's argument that a defendant challeng ing the exclusion of blacks from juries had the burden of showing that the pattern shown by the statistical evidence was the result of discriminatory actions by the selecting officials. Once the pattern had been shown, a prima facie case had been made out, and it was the state's burden to prove its contention that the reason for the disparities was because blacks were less qualified for jury service. 103 U.S. at 397. Indeed the Court has rejected reliance on generalized population data that tended to show that blacks had higher crime rates, etc., to explain statistical disparities on the ground that blacks were less qualified. Hill v. Texas, 316 U.S. 400 (1942). 4/ By using existing computer data bases, plaintiffs can reasonably expect to prepare and present a case at costs of up to $50,000, including expert witness fees. If they must search out, assemble, and computerize large amounts of additional data, expenses could easily double. Of course, as noted by this Court in another context, court enforcement of Title VII against federal agencies is solely up to private litigants. There is no EEOC,Department of Justice, or OFCCP to act as public attorney-general. Parker v. Califano, 561 F.2d 320, 331 (D.C. Cir. 1977). 7 In Title VII cases also, plaintiffs are entitled to rely on the presumption underlying the statute — that in a fair,sex or race neutral employment situation, women or minorities would be equitably distributed throughout the workforce. Davis v . Califano, 613 F.2d at 965; Teamsters v. United States, 431 U.S. 324, 339 n. 20 (1977). If they are not, the burden should shift to the employer to come forward with a legally sufficient explanation for the phenomenon. As a recent commentator has persuasively argued, these principles apply with the same force to higher level white collar positions as they do to blue collar industrial jobs. There is no basis in either the statute or the realities of the work force to apply different or more stringent standards of proof to the former compared to those that have long applied to the latter. See, Bartholet, Application of Title VII to Jobs In High Places, 95 Harv. L. Rev. 947 (1982). II. The Decision Conflicts With The Decision nf another Panel of this Court, With Other Courts of Appeals,and Is Inconsistent With The Legislative History of the Act. A. The Decision Relating to The Applicable Time Period. The panel opinion applies decisions governing the private sector relating to the appropriate time period for filing an administrative complaint to federal sector cases. (SI. op., pp. 11-12). In so going, it conflicts with the approach taken 8 by the Fourth Circuit in Chisholm v. United States Postal Service, 665 F.2d 482 (4th Cir. 1981). In Chisholm the Court pointed out that there is no statutory time established for the filing of an administrative complaint for federal employees. Rather, the time periods that are established are administrative, and, there fore, the court held that the two-year period set out in the statute for calculating back pay should govern. See also, Chewning v. Schlesinger, 471 F. Supp. 767 (D.D.C. 1979). The conclusion that the 30-day administrative time period should not control the scope of a class action is particularly appropriate in light of the history of the federal regulatory scheme. When plaintiff here went to an EEO counsellor in June of 1976, there was no provision for filing a class discrimination claim administratively. See, Barrett v. United States Civil Service Commission, 69 F.R.D. 544 (D.D.C. 1975); Williams v. T.V.A., 552 F.2d 691 (6th Cir. 1977). Despite the order in Barrett it was not until April, 1977, that the Civil Service Commission promulgated regulations allowing the filing of class discrimination 5/ claims. Therefore, it is inappropriate in a class action case to apply a limitation which under the existing regulations governed only individual claims. The panel decision is also inconsistent with the many cases in which courts have relied on historical evidence to find 5/ The procedures permitted class-type claims to be raised by organizations as "third-party" allegations of discrimimation, 5 C.F.R. § 713.251 (1977). There were no time limits in which such claims had to be filed. Back pay and other corrective action could be obtained. 9 class-wide discrimination. See, e.g., Teamsters v. United States, 431 U.S. 324, 337-338, 341, n.21 (1977)(in case filed in 1971, evidence relating to hiring practices as far back as 1950 introduced, including hiring patterns beginning in 1965 (n. 21), and testimony of individual minorities going back to 1967; Franks v. Bowman Transportation Co., 495 F.2d 398, 410-11 (5th Cir. 1974), rev'd on other grounds, 424 U.S. 747 (1976) (EEOC complaint filed 1968; evidence going back to July 1965 — the effective date of Title VII — relied upon); Chisholm v. U.S.P.S., 516 F. Supp. 810, 819-822, 824-25, 852-857 (W.D.N.C. 1980), aff'd, 665 F.2d 482 (4th Cir. 1981) (complaint filed 1972; evidence going back to 1962 relied upon). B. The Standard for Establishing a Prima Facie Case. Amici urge that the approach taken by the panel in this case is fundamentally at odds with that taken in Davis v. Califano, 613 F.2d 957 (D.C. Cir. 1980). The Court focuses on one phrase in Davis, but fails to follow its general approach, which is that a detailed explanation of differences in promotion rates, etc., should be the burden of the employer, which has full access to the information bearing on such issues. 613 F.2d at 964. As we have discussed above, the imposition of the burden on plaintiff at the point of establishing a prima facie case is both inequitable and unrealistic. -10 The panel decision here essentially holds that the statistical evidence showing a maldistribution among grades of men and women at the Postal Service is entitled to little or no weight. This is also contrary to Davis, which specifically holds that such statis tics, which it terms "Category One," are probative and relevant, even when specialized occupations are combined with other jobs. 613 F.2d at 960, 963, 964, n. 43, and 964-965. It is only for the "Category Two" promotion statistics that Davis holds it was necessary to compare those with "minimal objective qualifications. The panel decision's approach is also inconsistent with decisions of other circuits such as EEOC v. American National Bank, 652 F.2d 1176 (4th Cir. 1981), which holds that such statistics establish a prima facie case. C. The Legislative History of the 1972 Act. The panel's denigration of general grade distribution data also fails to recognize that it was precisely this type of evidence that led Congress to conclude that Title VII had to be amended by the inclusion of § 717 in the first place. Thus, Congress found in the concentration of blacks and women in the lower grade levels evidence both of employment discrimination and of failure of existing programs to bring about equal employment opportunity. The House Report stated: Statistical evidence shows that minorities and women continue to be excluded from large numbers of government jobs, particularly at the higher government levels . . . . 11 This disproportionate distribution of minorities and women throughout the Federal bureaucracy and their exclusion from higher level policy-making and supervisory positions indicates the government's failure to pursue its policy of equal opportunity. H. Rep. No. 92-238 (92nd Cong., 1st Sess., 1971) p. 23. The House Report went on to refer to the "entrenched discrimination in the Federal Service," based on these same statistics. Id. at 24. The Senate report also included statistics which showed the concentration of women and minorities in the lower grade levels, and concluded that this indicated "that their ability to advance to the higher grade levels has been restricted."6/ S. Rep. No. 92-415 (92nd Cong., 1st Sess.) pp. 13-14. The Supreme Court cited the language of the House Report quoted above in its discussion of the reasons why § 717 was passed. Morton v. Mancari, 417 U.S. 535, 546, at n. 22 (1974). As this Court has itself held, in 1972 Congress was deeply concerned with the "government's abysmal record in minority 6/ Thus, the Senate Report set out a table with data strikingly ¥imilar to that discounted here, showing the distribution by percentages of women by grade level in federal agencies: GS-1 through GS-6 .................. 76.7% GS-7 through GS-12 ................. 21.7% GS-13 and above .................... 1.1% A similar table was set out giving the grade distribution of minorities. Id. at 13. 12 employment" and with the "rooting out of every vestige of employment discrimination within the federal government." Hackley v. Roudebush, 520 F.2d 108, 124, 136 (D.C. Cir. 1975). See also, Clark v. Chasen, 619 F.2d 1330, 1332 (9th Cir. 1980). These concerns sprung directly from the statistics this Court now rejects. Surely if such evidence was sufficient to convince Congress that § 717 was necessary in the first place, it cannot now be held irrelevant or of little weight to the proof of a violation' of the same law. Conclusion For the foregoing reasons,rehearing should be granted and the decision below reversed. CHARLES STEPHEN RALSTON NAACP Legal Defense and Educational Fund, Inc. Suite 2030 10 Columbus Circle New York, New York 10019 (212) 586-8397 Attorneys for Amicus Curiae VALERIE V. AMBLER Federally Employed Women's Legal and Education Fund,Inc. National Press Building Washington, D.C. 20045 (202) 638-0579 Attorney for Amicus Curiae 13 Certificate of Service I hereby certify that copies of the foregoing motion and brief have been served on all the parties herein by depositing the same, first class postage pre paid, in the United States mail addressed as follows: Stephen N. Shulman, Esq. 11 Dupont Circle, N.W. Washington, D.C. 20036 William H. Briggs, Jr. Assistant United States Attorney U.S. Courthouse 3rd and Constitution Ave., N.W. Washington, D.C. 20001 Done this 26th day of April,1982.