Clerk's Memorandum on the Operation of the Appendix System (Rule 30, FRAP)

     [||673ee269-652f-441e-b698-6f07f5d2cb0f||] » » 
ited States Court of Appeals 

FIFTH CIRCUIT 

  

600 CAMP STREET 
EDWARD W. WADSWORTH OFFICE OF THE CLERK NEW ORLEANS, LA. 70130 

CLERK June 24, 1976 TELEPHONE 504-589-6514 

Mr. Peter M. Stockett, Jr. 
Special Assistant Attorney General 
P.O. Box 220 

Jackson, Mississippi 39205 

NO. 76-1865 Delores Norwood, etc., et al -vs- 
PD. L, "Harrison, Sr,, et al. 

  

Dear Sir: 

I enclosed herewith the following: 

xXx) Record on Appeal. 1 Volume 

( ) Supplemental Record. 

xx) Second Supplemental Record. 1 Volume 

( ) Exhibits. 

for your convenience in preparing your brief and/or appendix. 

These papers are being sent ( ) pursuant to your request or x) because you have elected to 
proceed under the deferred appendix Rule 30(c). 

It is only for the convenience of counsel that we arc authorized to transmit records and exhibits; 
therefore, because these are original papers, special care should be taken for the safe handling and 
return of these papers. If the record is misplaced, it will be necessary for counsel to reconstruct 
the record. Further, the record should not be defaced or separated for any reason. 

This record must be returned at the time your brief and/or appendix is filed or you may make 
it available to opposing counsel, as long as this office is notified. 

Very truly yours, 

EDWARD W. WADSWORTH, Clerk 

Sl  ~ 2 

ov. LAL ¢ 6 i Lo 74 67 Zod Zw 

Deputy Clerk 
Enc. / 

cc. Mr. Melvyn R, Leventhal 

FPI-MI-—3.1-768-3M-5272 

 



  

UNITED STATES COURT OF APPEALS 

FIFTH CIRCUIT 

CLERK'S MEMORANDUM ON THE OPERATION OF THE 

APPENDIX SYSTEM 

(RULE 30, FEDERAL RULES OF APPELLATE PROCEDURE) 

September, 1975 

 



  

For those attorneys not familiar with the purpose 

and form of the appendix we have annexed as Attachment I 

a brief definition of the appendix, its required contents, 

and the procedures normally followed. 

THE PROBLEMS OF THE PRIMARY APPENDIX SYSTEM 
  

This office has found from experience that Rule 30(a) 

and 31 FRAP and Fifth Circuit Local Rule 13(d) requiring 

both the appendix and brief for appellant to be filed within 

35 days from the date of the filing of the record is not 

practicable of enforcement in this Circuit in the majority of 

cases. This is mainly because counsel cannot have access to 

the original record in preparing their briefs while the record 

is being used for printing the appendix. This would cause 

counsel in many..cases to request extensions of time for 

filing their briefs until after the appendix is reproduced, 

THE DEFERRED APPENDIX 
  

Therefore, in order to eliminate unnecessary delays, 
  

the Court encourages the parties to proceed under the deferred 
  

appendix system as authorized by the rule. 
  

(a) Advantages of Deferred Appendix 
  

-: This rule permits the appellant to elect 
to defer reproduction of the appendix to 
the briefs until the briefs on both sides 
are written. 

-: It permits the parties to delay determination 
of the parts of the record needed to be 
reproduced in light of the issues actually 
presented by the briefs until the briefs 
are filed which results in greater economy 
to the parties in minimum printing costs. 

 



  

-: It eliminates the necessity under the 
primary appendix system of a designa- 
tion and statement of issues to be filed 
in 10 days. The designation is deferred 
for filing until the brief is filed. 

Under the rules two different procedures for filing 

briefs under the deferred appendix system are authorized. 

Deferred Appendix Method No. 1 
  

The first is by the filing of appellant's brief in 

preliminary typewritten form within the 35 day period, with 

all other briefs to be filed within the time periods fixed 

by the rule and with the printed appendix filed 21 days 

after the appellee's brief. Printed briefs are then filed 

within 14 days after the reproduced appendix is filed. (See 

Attachment I(3)). 

Deferred Appendix Method No. 2 
  

The second procedure is the same as No. 1 above, except 

that the briefs are filed in final printed form, rather than 

in preliminary typewritten form, with references in the briefs 

to the pages of the original record. (See Attachment I (3) (g)), 

While Deferred Appendix Method No. 1 results in some 

delay in getting the case ready for submission and also has 

an additional disadvantage of causing extra effort and expense 

to counsel and the parties from being required later to re- 

paginate and reproduce their typewritten briefs with final 

pagination to the printed appendix after the appendix is 

subsequently filed, the parties in the past seem to prefer 

Deferred Appendix Method No. 1. 

 



(b) Electing the Deferred Appendix System 
  

In order to proceed under this system, counsel for 

the parties need only file with the Clerk a notice of 

election within 10 days of the date of the filing of the 

record. We are also authorized to accept late filing of 

elections. 

(c) Access to Original Record 
  

(1) Before Record is Transmitted by District Clerk 
  

Those attorneys residing where the District Clerk's 

office 1s located may request the District Court under Rule 

11(c) FRAP to retain the original record, after it has been 

prepared for transmittal to the Appellate Court but before 

forwarding to this office, for their use in preparing and 

making record page references to their briefs. Counsel then 

may have access to the District Court's original papers 

under hhe rules and practice of that court. The "record on 

appeal” in this office will then consist only of a copy of 

the District Court Clerk's docket entries and a certificate 

of counsel for appellant reciting that the record, including 

the transcript or parts thereof designated for inclusion, 

and all necessary exhibits, is complete for purposes of the 

appeal. 

(2)After Record Transmitted by District Clark 
  

Particularly for the benefit of those counsel who do 

not reside where the District Clerk's office is located or 

for those who elect after the record is lodged in the Court 

Fo  



  

of Appeals, this office will automatically transmit the 

original record to counsel who elect to defer the appendix, 

for use in preparing their briefs. 

(d) Form of Deferred Appendix Under Method No. 2 
  

The main problem confronting counsel in determining 

whether to elect this procedure is his concern over the 

mechanics of making references to the reproduced appendix 

meaningful, since the citations to the record in the reproduced 

briefs must be made only to the original pages of the record. 

That apprehension is groundless because it is a relatively 

simple procedure which is familiar to most law brief printing 

companies. 

The mechanics of reproducing the appendix in the proper 

form is the responsibility of the printing company of counsel's 

or a party's selection. Attachment I(3) (g) is a detailed 

explanation of the operation of the Deferred Appendix Method 

No. 2, and the printing procedure for the guidance of your 

printer on the form of the appendix, with sample copies of 

pages showing the correct form of appendices required. The 

form of the appendix is briefly stated as follows: 

When the pages of the original record are reproduced, 

each printed page contains at the top outer corner the first 

and last original record page numbers being reproduced thereon, 

as shown from Attachment II. In addition, each new original 

record page is printed in the text at the precise point where 
  

each new page begins. 

 



  

The index to the appendix contains a double reference 

both to the printed page of the appendix and the original 

pages of the record as shown from Attachment III. 

 



  

ATTACHMENT I 
  

1) What is the Appendix to the Briefs? 
  

The Report of the Committee on Rules of Practice and 

Procedure of the Judicial Conference of the United States on 

the Appellate Rules (43 F.R.D. 119, 147) sets forth the 

characteristics of the appendix. See also Vol. 28, No. 2, 

of the Federal Bar Journal, Spring 1968, on "The Federal 

Rules of Appellate Procedure", by Professor Bernard J. Ward, 

and also "The Appendix to the Briefs: Rule 30 of the Federal 

Rules of Appellate Procedure" by Samuel D. Slade. 

We consider the most important characteristic of the 

appendix to be that it is not the entire record but merely a 
  

selection of the most pertinent excerpts therefrom reproduced 

for the convenience of the Judges of the Court of Appeals. 

The other essential characteristics of the appendix are that: 

(1) the entire record need not be reproduced therein; and (2) 

instead, the parties are free to set out in the appendix to 

the briefs those parts of the record and transcript which in 

their judgment the judges must consult in order to determine 

the issues presented by the appeal. 

The strong feeling of the Rules Committee against the 

parties printing unnecessary portions of the original record 

in the appendix is shown by the fact that the rule protects an 

appellant against a demand by appellee that the appellant re- 

produce parts of the record which appellant considers unnecessary, 

by the provision entitling him to require the appellee to 

 



  

advance the costs of reproducing such parts and authorizing 

denial of costs for matters unnecessarily reproduced. 

Accordingly, in designating the portions of the record 

to be reproduced in the appendix, counsel for both parties 

should keep in mind that the record on appeal consists of all 

of the original papers of the district court, including all 

exhibits and the transcript of testimony, if any. This complete 

record is always available to the Court of Appeals to supply 

any inadvertent omissions from the reproduced appendix, and   

the fact that parts of the record may have inadvertently been 

omitted from the reproduced appendix shall not prevent the 

parties or the Court from relying on such parts. 

2) Contents of the Appendix 
  

Appellant is initially responsible for the reproduction 

of the appendix and such appendix shall contain: (1) the 

relevant docket entries in the proceeding below; (2) any relevant 

portions of the pleadings, charge, findings or opinions; (3) the 

judgment, order or decision in question; and (4) any other parts 

of the record to which the parties wish to direct the particular 

attention of the Court. 

3) Method, Procedure and Time Schedule for Proceeding Under 

Deferred Appendix 
  

  

(a) Within 35 days from the date of the filing of the 

original record or partial original record on appeal, 

the appellant's brief is due to be filed. Depending on 

the deferred appendix method used, the brief may be filed 

in either final reproduced form or one typed copy. 

(b) Appellant's designation of the parts of the original 

“de 

 



  

record to be reproduced as the appendix is filed at 

the same time the brief is filed and served. 

(c) The appellee serves and files its brief in like 
EE — 

form to that of the appellant, and its designation 
  

of the parts of the record to be reproduced as the 

appendix within 20 days after service of the brief of 

the appellant. 

(d) The appendix is then due to be filed 21 days 

after service of the brief of the appellee. 

(e) Printed briefs, if necessary, are due 14 days 

after the appendix is filed. Where appellee refers to 

specific pages in appellant's brief, appellee may have 

7 days after appellant's reproduced brief is served 

to put its brief in final reproduced form. 

LE) In the briefs, citations to the record shall be 

made to the pages of the original record (e.g. R. 137). 

(g) For all types of reproduction (Standard Typographic 

Printing, Offset Duplication, etc.), Attachment II is 

a sample showing the various approved requirements and 

procedures for reproduction of the page numbers of the 

original record, and the other approved printing require- 

ments under Deferred Appendix Method No. 2, which are 

as follows: 

-: The page numbers of the record as certi- 
fied to this Court shall be printed in 
type in parentheses or brackets at the 
precise points where each new certified 
record page begins. Running heads shall 
be printed in type in parentheses or 
brackets at the outer top corner of each 
page of the joint appendix to indicate the 
first and last record pages, any part of 

-3 

 



  

which appears on the respective left 
and right page of each facing pair of 
joint printed appendix pages. 

The usual numerical pagination of the 
joint printed appendix shall be printed 
in type in the center of each joint 
appendix page, at the bottom. 

All omissions from the record as certified 
shall be indicated by asterisks. 

Where portions of testimony are printed, 
the names of the witnesses and examining 
counsel shall be printed at the head. 

Where any part of an exhibit or other 
document is printed, its number or letter, 
and description, shall be printed at the 
head. 

The arrangement of the appendix shall be 
as specified uwnder Rule 30(d4). 

The index to the appendix shall contain 
a double reference both to the printed 
pages and the original pages as shown 
from Attachment III. 

 



 
 

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ATTACHMENT III 
  

INDEX 

Amendment to Plaintiffs' Motion for 
Award of Back Pay and Other 
Relief~-===—~ CC wn —— —— —— —— — — ——— — — — — 

Interrogatories Propounded to 
Plaintiffs--  ——— ——— — — En ———— ——— —— — — > — 

Interrogatories to Defendants 
(Third Set) - 

Answer of Plainti 

Eli lp p—— 

ff Alberta Collins 

to Defendants Interrogatories———--- 

Answer off Plainti 

to Defendant 

Answer of Plainti 

to Defendant 

ff Willie McLaurin 
s Interrogatoriegs~=--- 

ff Shirley Johnson 

s Interrogatories—-—--- 

Affidavit in Support of Attorney's 
Peg w=—==me= Bo — mo I ———— — ——" —— —_ —— — ——— — — — 

Affidavit in Support of Attorneys’ 
nS WAS WA STUN SEW WES SS Se — — Ia a — Su — 

Affidavit of Nausead Stewart--———=———=——- 

Affidavit in Support of Attorney's 
——— CE ———— te W— ATA G— —— — — —— —— — — 

Request for Production of Documents 
and Things £f rom the Defendants---- 

Plaintiffs' Interrogatories to 
Defendants (Fourth Set)----=——===—= 

Request for Production of Documents---- 

Plaintiffs' Second Amendment to 

Motion for Award of Back Pay and 
Other Relief —— —— —— — —— SG — — — ——— — —— — — 

Answer @f Defendant to Interrogatories 
(Fourth Set) ——— —— — ———— — tn w— — —— — VE —— Cw —— 

ORIGINAL 
PAGE NO.   

21 

24 

28 

31 

33 

36 

38 

40 

46 

48 

57 

59 

61 

63 

65 

APPENDIX 
PAGE NO. 
  

63 

65 

67 

69 

71 

73 

75 

17 

83 

85 

92 

93 

05 

96 

97 [||673ee269-652f-441e-b698-6f07f5d2cb0f||]